Trustee Role Description
Winchester Poetry Festival is a voluntary organisation registered as a charity.
Our mission is to develop audiences for poetry. We do this through our flagship biennial Winchester Poetry Festival; the annual Winchester Poetry Prize; a growing programme of education and outreach work; one-off events, and a small programme of publishing.
For further information on our work visit www.winchesterpoetryfestival.org.
The statutory duties of a trustee include ensuring that the organisation complies with its governing document, charity law, and any other relevant legislation, ensuring that it pursues its objects, uses its resources wisely, etc
The key responsibility of trustees is to contribute actively to the board giving firm strategic direction to the organisation, setting overall policy, defining goals and evaluating performance against agreed targets.
Trustees are also key ambassadors for the festival and responsible for safeguarding its good name and values. They are required to ensure the effective and efficient administration and financial stability of the organisation, and to appoint and monitor the performance of any staff.
Our board currently meets 5 times a year in January, March, June, September and November. When necessary we also establish small task groups to undertake time-limited projects. This allows us to make best use of trustees’ skills, knowledge and experience, and enables all trustees to play a part in the practical management and development of the festival as an organisation.
In the normal course of events trustees will find themselves scrutinising board papers; leading discussions; providing guidance on new initiatives and helping the board to reach sound decisions. Individual trustees may take responsibility for leading on specific topics or initiatives, such as our Friends group, educational activity or one-off poetry events. All trustees are encouraged to play a role in helping to raise funds for the organisation.
Role of Chair
The Chair is appointed by the board with the following responsibilities:
To oversee the governance of the organisation, ensuring that the board of trustees is fit for purpose and actively engaged, and that individual trustees are able to contribute their skills and expertise in a fulfilling and productive way.
To manage the key staff – Festival Manager and Artistic Director(s) – so as to enable them to fulfil their roles effectively.
To act as an ambassador for WPF with funders, Friends, volunteers and others.
To chair the meetings of the board in an efficient and timely manner.
In addition to the trustees the board has the support of a volunteer Treasurer and a volunteer Minute Secretary. A Festival Manager and Artistic Director(s) are employed on a freelance basis.
Winchester Poetry festival is committed to equality and diversity in all aspects of its work and welcomes applications from all sectors of the community. We subscribe to values of openness integrity and accountability and we expect being a trustee to be rewarding and enjoyable.